AGREEMENT FOR INTERNSHIP PLACEMENT SERVICE (B2B)

Version V.1.0

These conditions govern the contracting of our Internship Placement Intermediation Service (hereinafter, the “Service”) by the Client (the entity identified in the checkout/invoice) and Kamaway® (the provider). The execution of any payment (whether the Initial Fee, the Full Service fee, or any other amount) by the Client constitutes full and irrevocable acceptance of all terms of this Agreement.

 

SECTION I: OBJECT, SCOPE, AND INCLUDED SERVICES

1.1 Nature and Scope of the Service: The Service consists exclusively of the intermediation and management for the placement of trainees through our network of verified companies and accommodation collaborators. Kamaway® acts exclusively as an intermediary and is not an employer, temporary work agency, training provider, nor does it assume any employer-related obligations or responsibilities under any circumstances. This process commences upon payment of the Initial Fee, covering the application review and preliminary search effort. Kamaway® does not guarantee placement in any company outside this network.

1.2 Elements Included (Final Payment €420.00 NET)

The Final Payment entitles the client to:

  • Confirmed Internship Placement with a suitable Host Company from our verified network.
  • Documentation support, including learning agreements and certificates of attendance (limited to coordination and management of signature flow).
  • Online coordination between school, student, and company before and during the mobility.
  • Teacher Visit Assistance: Coordination support for supervising teacher visits (if required).
  • Mediation and issue resolution between student and company during the stay.
  • Standard support Monday to Friday (09:00–18:00 CET).
  • Accommodation Reservation: Option to reserve housing through our trusted collaborators.
  • Pre-arrival coordination, including introductions and practical first-day guidelines.
  • Advice on transport, leisure, and activities, providing guidance on local options and practical tips.
  • FREE Discount Membership: 90 days access to the local deals platform. This benefit is provided on an “as-is” basis. If the third-party provider ceases operations, alters their terms, or withdraws access, Kamaway®’s obligation to provide this benefit is automatically terminated without replacement or compensation.

1.3 Exclusions (Non-Included Services)

The Service DOES NOT include:

  • Custom internship search beyond our established partner network.
  • On-site physical accompaniment or any form of direct supervision.
  • Accommodation search outside our verified collaborators.
  • Emergency support outside standard hours unless an optional service is purchased.
  • Travel logistics, such as flights, visas, insurance, or airport transfers.
  • Responsibility for the creation, accuracy, or legal validity of documentation. Kamaway®’s responsibility is limited exclusively to the administrative coordination of signature processes.

1.4 Optional Local Support & Services (Add-ons)

The management of any physical visits (except for Teacher Assistance), signature of follow-up documents, or in-person meetings is excluded from the standard fee. Costs (NET prices):

  • Private Airport Transfer: €50 (up to 2 persons).
  • 24/7 Emergency Line: €100 (up to 90 days). Limited exclusively to situations involving personal safety.
  • On-Site Assistance: €50 (per hour).

1.5 Recommended Minimum Lead Time: To ensure optimal placement matching, the Client is strongly advised to submit applications at least 6 weeks prior to the intended internship start date. Kamaway reserves the right to accept applications after this period, but success is not guaranteed.

SECTION II: FEES AND PAYMENT TERMS

2.1 Price and Structure: The total price for the Standard Service is €495.00 (excluding VAT), structured as follows:

  • 2.1.1 Initial Fee: €75.00 to cover application review and initial intermediation. This fee is NON-REFUNDABLE under any circumstance.
  • 2.1.2 Final Payment: €420.00 payable only upon Formal Acceptance of the candidate by a Host Company.

2.2 VAT Exemption (Reverse Charge): This Service is exclusively available to VIES-registered companies (excluding Spanish companies) and is invoiced under the reverse charge mechanism according to Articles 44 and 196 of Directive 2006/112/EC on the common system of VAT. VAT applies at 0%, and the Client is responsible for self-assessment in their jurisdiction.

2.3 Placement Confirmation Deadline: Upon issuance of the Formal Acceptance (2.1.2), the Participant has a maximum of 3 calendar days to execute the Final Payment. Failure to receive the Final Payment within this period will result in the automatic cancellation of the Confirmed Internship Placement, without any right to refund of the Initial Fee.

2.4 Execution by Conduct: The execution of the first payment by the Client (whether it is the Initial Fee, a discounted fee, or the Full Service fee) constitutes full and irrevocable acceptance of all terms of this Agreement, regardless of whether a physical or digital signature is collected.

SECTION III: OBLIGATIONS AND NON-CIRCUMVENTION AGREEMENT

3.1 Channel Exclusivity: The Client must use Kamaway® as the sole communication channel with the Host Company for all placement-related matters.

3.2 Prohibited Direct Intermediation: Direct negotiation, contact, or independent intermediation with the Host Company is prohibited unless expressly authorized.

3.3 Mobility Duration, Attendance, and Validation Risk: The Client acknowledges that the mobility duration is strictly governed by the start and end dates set in the Learning Agreement. The Candidate is obliged to attend the Host Company until the final date specified, regardless of early completion of the Vocational Training Module’s required hours, unless express written permission is granted by the Host Company supervisor. In the event the Candidate departs prior to the end date (even with permission), the Client acknowledges that the Host Company reserves the absolute right to withhold validation and certification of the practicum, and Kamaway accepts no liability for this decision.

3.4 Candidate Conduct and Termination: The Client guarantees that the Candidate will adhere to the code of conduct, schedules, and attendance requirements established by the Host Company. Chronic or unjustified absenteeism (e.g., repeated Monday/Friday absences) constitutes a grave violation. The Client acknowledges and accepts that the Host Company reserves the absolute and non-negotiable right to immediately terminate the placement agreement due to serious misconduct, non-attendance, or repeated unjustified absences, without prior consultation with Kamaway. The Client is solely responsible for ensuring the Candidate’s compliance; Kamaway’s role is strictly limited to mediation (1.2d) and does not include daily monitoring or policing of the Candidate’s attendance. Kamaway accepts no liability for the Host Company’s decision.

3.5 Non-Circumvention (Post-Service): The Client agrees not to attempt to contract or place trainees directly with the Host Company presented by Kamaway® during the practice period and for an additional period of 24 months following the service completion.

3.6 Obligation of Compensation: If, in breach of the non-circumvention obligations set forth in Clause 3.5, the Client formalizes a new placement, collaboration, or agreement with a Host Company introduced by Kamaway® within the 24-month period, the Client shall pay Kamaway® a direct fee compensation of €420.00, in addition to any applicable penalty under Clause 3.7.

3.7 Penalty Clause (Sanction for Circumvention): Any breach of Clauses 3.1, 3.2, 3.5, or 3.6 shall constitute a serious contractual violation. In such cases, the Client shall pay Kamaway® a fixed contractual penalty of €3,000.00, without prejudice to Kamaway®’s right to claim additional damages if actual, demonstrable losses exceed the amount of the contractual penalty.

SECTION IV: CANCELLATION, REFUND POLICY, AND VALIDITY

4.1 Initial Fee: The Initial Fee of €75.00 is mandatory and non-refundable under any circumstance. This fee exclusively covers the administrative, verification, and coordination procedures carried out prior to presenting the Participant to a Host Company.

4.2 Cancellation by Client / Participant (Before Final Payment): If the Client or Participant withdraws the application before the Final Payment of €420.00 is made, the Initial Fee (€75.00) remains non-refundable, and no further obligations or fees apply.

4.3 Cancellation / Non-Compliance (After Final Payment): No refund of the Final Payment (€420.00) will be issued if the process fails due to reasons attributable to the Client or Participant (e.g., visa problems, withdrawal, non-compliance with documentation or requirements).

4.4 Alternative Placement Guarantee (Pre-Start): If, after the Final Payment has been made, the Host Company cancels the placement before the internship start date due to reasons not attributable to Kamaway®, Kamaway® will:

  • Provide one replacement proposal within 30 calendar days.
  • If no acceptable alternative is secured within this period, Kamaway® will refund 100% of the Final Payment (€420.00).
  • The Initial Fee (€75.00) remains non-refundable.

4.5 Maximum Search Term / Failed Process: The active placement search process has a maximum duration of 90 calendar days. If no Formal Acceptance is achieved within this period, the Service is terminated. The Initial Fee (€75.00) remains non-refundable, and no Final Payment will have been requested. This timeframe reflects standard industry practice for internship placement intermediation and is considered a reasonable duration for a complete search cycle.

4.6 Limit on Suitable Proposals: The Initial Fee (€75.00 VAT included) covers the presentation of up to three suitable proposals from Host Companies (i.e., proposals whose job description aligns with the academic competencies defined in the Candidate’s corresponding Vocational Training module). The Client/Participant may reject any of these proposals; however, the Initial Fee does not cover additional proposals beyond this limit, and no refund of the Initial Fee will be issued. Any further proposals or changes may be subject to additional fees at Kamaway®’s discretion.

SECTION V: OBLIGATIONS, RESPONSIBILITIES, AND LIMITATION OF LIABILITY

5.1 Obligations of Kamaway®: Kamaway® undertakes to:

  • a) Verify the Host Companies included in its direct network.
  • b) Conduct the matching, coordination and placement process in accordance with the procedures described in this Agreement.
  • c) Present the Participant to Host Companies whose job description aligns with the academic competencies of the relevant Vocational Training module.
  • d) Provide the documentation required for the placement, when applicable.
  • e) Maintain communication with both the Client/Participant and the Host Company during the pre-placement phase.

Kamaway® does not guarantee any specific outcome beyond the provision of the Service as described.

5.2 Obligations of the Client and/or Participant: The Client and/or Participant shall:

  • a) Provide accurate, truthful and complete information and documentation.
  • b) Comply with application requirements and deadlines.
  • c) Attend interviews arranged by Kamaway® or by Host Companies.
  • d) Meet the legal requirements necessary for the internship (e.g., visa, permits, insurance).
  • e) Comply with the internal policies, schedules, instructions, and professional standards of the Host Company.
  • f) Notify Kamaway® promptly of any relevant change or incident that could affect the placement process.

Failure to comply with these obligations may result in termination of the Service without any right to refund.

5.3 Professional Conduct and Host Company Relationship: The Participant is solely responsible for their behaviour, performance, and adaptation during the internship. Kamaway® shall not be held liable for disciplinary actions, early termination, or any decision taken by the Host Company due to misconduct, lack of performance, absenteeism, or breach of internal rules. If the placement is terminated due to the Participant’s misconduct, Kamaway’s obligations shall be deemed fully performed and the Client shall not be entitled to any refund.

5.4 Third-Party Decisions and External Factors: Kamaway® shall not be held liable for decisions or actions taken by third parties, including but not limited to:

  • a) Host Companies (cancellation, changes in supervision).
  • b) Educational institutions.
  • c) Government authorities (visa refusals, entry restrictions).
  • d) Accommodation providers.
  • e) Force majeure (strikes, health restrictions, natural events).

5.5 Limitation of Liability: Kamaway®’s liability shall be strictly limited to the amounts effectively paid by the Client. Kamaway® shall not be liable for loss of income, personal expenses, or indirect damages.

5.6 Documentation, Visa, and Legal Requirements: The Client/Participant is fully responsible for obtaining and maintaining valid visas, permits, and ensuring the accuracy of all personal documentation.

5.7 Communications and Notifications: All official communications must be made in writing to the email address provided during registration. They shall be considered valid once sent.

5.8 Minors, Legal Responsibility, and Absence of Guardianship: Kamaway® does not provide legal guardianship or parental supervision for minors. Full legal responsibility remains at all times with the sending institution or legal guardians. Kamaway® assumes no liability arising from the minor status of the Participant.

5.9 Accommodation Rules, Third-Party Authority, and Termination: Accommodation providers act as independent third parties with their own rules. The Participant must comply with these standards. The provider reserves the right to terminate accommodation for misconduct without prior notice. Kamaway® assumes no responsibility for such decisions or additional costs incurred.

SECTION VI: GOVERNING LAW AND JURISDICTION

6.1 Applicable Law: This Agreement shall be governed and interpreted in accordance with the laws of the Kingdom of Spain.

6.2 Jurisdiction: For the resolution of any dispute, controversy, or claim arising out of or in connection with this Agreement, the Parties expressly submit to the exclusive jurisdiction of the Courts and Tribunals of Spain, expressly waiving any other jurisdiction that may correspond to them.

6.3 Language of Interpretation: In the event of any discrepancy between different language versions of this Agreement, the English version shall prevail for interpretative purposes.

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